Steps to Authenticate ORCID iDs

The following instructions may be followed by authors to authenticate ORCID iDs, update author information, and manage co-author details in the OJS submission system of Rheedea.

Authenticating ORCID iDs in OJS Profile

Step 1. Login to the OJS Account

  • Visit the journal website and login using your username and password.

Step 2. Open User Profile

  • Click on your profile icon or username at the top right corner of the dashboard.
  • Select “View Profile” or “Edit Profile”.

Step 3. Locate the ORCID Section

  • In the profile page, locate the ORCID iD field.
  • If an ORCID iD has already been entered manually, it may still require authentication.

Step 4. Click “Create or Connect Your ORCID iD”

  • Click:
    • “Create or Connect Your ORCID iD”
    • or “Authenticate ORCID” (depending on the OJS version).

Step 5. Sign in to ORCID

  • You will be redirected to the official ORCID login page.
  • Login using your ORCID credentials.
  • If you do not have an ORCID iD, create one through the official ORCID website.

Step 6. Authorize Access

  • Click “Authorize” to allow the OJS system to connect with your ORCID account.

Step 7. Return to OJS

  • After successful authorization, you will automatically return to the journal dashboard.
  • Your authenticated ORCID iD will now appear in your profile.

Step 8. Save Changes

  • Click “Save” or “Update Profile”.

Editing ORCID iDs in an already submitted manuscript

Step 1. Open the Submission

  • Login to your OJS dashboard.
  • Open the submitted manuscript from the active submissions list.

Step 2. Go to the “Publication” Section

  • From the left-side panel, click “Publication”.

Step 3. Open Contributors / Authors

  • Locate the Contributors or Authors section.

Step 4. Edit Author Details

  • Click “Edit” beside the author name whose ORCID iD needs to be updated.

Step 5. Add or Correct ORCID iD

  • Enter the correct ORCID iD in the ORCID field.
  • Ensure that the ORCID is entered in the proper format
    (e.g., https://orcid.org/0000-0000-0000-0000).

Step 6. Authenticate the ORCID iD

  • If the system displays the option:
    • click “Authenticate ORCID” or
    • “Connect ORCID iD”.
  • Login through the ORCID website and authorize access.

Step 7. Save the Metadata

  • Click “Save” after updating the ORCID details.

Updating Co-authors in OJS Submission

Step 1. Open the Submission

  • Login to the OJS dashboard.
  • Click on the active submission you wish to edit.

Step 2. Go to the “Publication” Tab

  • Open the Publication section from the left panel.

Step 3. Open Contributors / Authors Section

  • Locate the Contributors or Authors section.

Step 4. Add a New Co-author

  • Click “Add Contributor” or “Add Author”.
  • Enter the following details:
    • Full name
    • Email address
    • Affiliation
    • Country
    • ORCID iD (if available)
    • Role (Author / Co-author)

Step 5. Edit Existing Author Details

  • To edit an author:
    • Click the “Edit” option beside the author name.
    • Update affiliation, email, ORCID, or author order as required.
    • Email ID is essential to authenticate the ORCID

Step 6. Select ORCID Authorization

  • Click the radio button:
    • “Send e-mail to request ORCID authorization from contributor.”

Step 7. Save Contributor Information

  • Click “Save” after completing the author details.

Step 8. Notify the Co-author to Authenticate the ORCID iD

  • An email containing an authentication link will be sent to the co-author.
  • Ask the co-author to authenticate the ORCID iD using the provided link and their ORCID credentials.
  • The ORCID iD will be authenticated after successful login and authorization.

Important Notes

  • Merely entering an ORCID number manually does not authenticate the ORCID iD.
  • ORCID authentication must be completed through direct authorization from the ORCID website.
  • All authors are requested to authenticate their ORCID iDs before final publication.
  • Changes in authorship after peer review may require editorial approval and consent from all authors.
  • Incomplete metadata or unauthenticated ORCID iDs may delay final publication processing.

For further assistance, authors may contact the Editorial Office through the submission dashboard or via email.